Adel, Iowa – Since taking office in 2011, County Recorder Chad Airhart
has been on a mission to make Dallas County more efficient, not only
for the functions of government, but also for his constituents.
Recently, Airhart and his staff completed a major project making the
Dallas County Recorder’s office more efficient.

With the completion of this project, searching records in Dallas
County just got a whole lot easier. In the past to search for recorded
documents, you had to drive to Adel and come into the Recorder’s
Office. This could be a laborious effort searching through old heavy
record books. Today, with Cott Systems, the Recorder’s software
system, the public can access millions of recorded public records 24/7
from anywhere with an internet connection.
This has been a multi-year project, that now has indexed and imaged
records back to the late 1960s, and historic records imaged on a
historical records webpage back to Dallas County’s first recorded
record book in 1850. All of these records can be searched, viewed, and
printed from anywhere.
Recorder Airhart said “Every day the Recorder’s staff is faced with
challenges to satisfy the requests of the public. With the completion
of this project, we can provide better and more efficient service,
saving us and the customer time and money.” The Recorder’s Office
processes more than 25,000 documents a year. Additionally the Dallas
County Recorder issues thousands of vital records, registers vehicles
not designed for the road (snowmobile, boats & ATVs) for the Iowa
Department of Natural Resources and serves as a passport acceptance
facility for the U.S. State Department. “We have advanced the office
technologically with the addition of software from Cott Systems, and
this has helped us to improve our processes to do more with the same
amount of staff, efficiently accommodating the needs of one of the
fastest growing counties in America.”
While the public sees greater access to records there are also other
benefits of this projects completion. The county now has a complete
digital library of all of its records, so in the event of a disaster
where physical records might be lost; there will be a continuity of
government in the Recorder’s office, uninterrupted due to record loss.
Additionally, because the physical record books will no longer be
needed in the Recorder’s physical space, they can be moved to offsite
storage, saving much needed valuable space within the courthouse where
the Recorder’s office is located.
Airhart will host an open house at the Dallas County Recorder’s Office
on Tuesday, October 17th from 1:30-3:30. At this open house Cott
Systems staff will demonstrate the functionality of the public search
website and train those in attendance on how the search page works. To
RSVP, please contact the Dallas County Recorder’s office at
515-993-5804.
All of this has been accomplished while the Recorder’s Office ran a
fund balance of $418,000 in FY2017. This essentially means that the
Recorder’s Office brought in $418,000 more in fees for services than
they spent on staff, interdepartmental support staff and all other
expenses. The fund balance reverts to the general fund, and supports
the entire county lessening the burden on the taxpayer.
The Dallas County Recorder’s website can be found at
http://www.dallasrecorder.com.
The Recorder’s indexed records can be searched at
http://cotthosting.com/IADallasExternal.
The historic records/online index book portal can be viewed at
http://cotthosting.com/IADallasExternal/HTML5Viewer/ImageViewer.aspx?OIB=true.

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